PRIVACY POLICY

Winchester Walking Football Club – Privacy Notice

1. Introduction
Winchester Walking Football Club (“the Club”) is committed to protecting and respecting your personal data. This notice explains how we collect, use, and protect your information in accordance with UK data protection law.


2. What Information We Collect
We may collect and store the following personal data:

* Name
* Contact details (email address, phone number)
* Emergency contact details
* Relevant medical information (where provided)
* Membership and attendance records
* Photographs and video images


3. How We Use Your Information
We use your personal data to:

* Administer club membership and activities
* Communicate fixtures, events, and updates
* Ensure player safety and welfare
* Register players with governing bodies (e.g. Hampshire FA)
* Promote the club via website, social media, and publicity materials


4. Lawful Basis for Processing
We process your data under the following lawful bases:

* **Legitimate interests** – to run and promote the club
* **Contract** – to manage your membership
* **Consent** – for use of photographs and marketing


5. Sharing Your Information
We may share relevant personal data with:

* Hampshire FA and affiliated leagues (for registration and insurance)
* Competition organisers
* Service providers where necessary for club administration

We will only share information that is necessary and ensure appropriate safeguards are in place.


6. Photographs and Media
Photographs and videos may be taken during club activities and used on:

* The club website
* Social media platforms
* Promotional materials

We will always seek your consent before using identifiable images.


7. Data Storage and Security
Your data is stored securely and access is limited to authorised club officials.
We take reasonable steps to protect your data from loss, misuse, or unauthorised access.


8. Data Retention
We will retain your personal data only for as long as necessary:

* Active members: for the duration of membership
* Former members 12 months after leaving


9. Your Rights
You have the right to:

* Request access to your personal data
* Request correction of inaccurate data
* Request deletion of your data
* Withdraw consent (e.g. for images)
* Object to certain uses of your data


10. Contact Details
If you have any questions or requests regarding your data, please contact the club secretary


11. Complaints
If you are unhappy with how your data is handled, you may contact the Information Commissioner’s Office (ICO).



12. Updates to This Policy
We may update this policy from time to time. The latest version will always be available via the club.

Latest update 2 April 2026